Who we are
Thrive Childcare and Education Limited is committed to protecting your privacy. We have updated our Privacy Notice to reflect the changes to data protection law brought about by the General Data Protection Regulation (“GDPR”). We have set out below important information that explains how we use the personal information that you provide to us.
Thrive Childcare and Education Limited (“we”) is a private limited company. We own and operate a number of nurseries, providing early years child care services, with different locations in England and Scotland.
What personal data we collect and why we collect it
When you contact us with an enquiry or when you become a customer, we will ask you to provide certain personal details about you (as the parent/guardian) and your child/children. This is so that we can respond to your enquiry and/or process your information if you wish to become our customer. We will also use your data to process payments/refunds and to monitor and improve our services.
If you contact us with an enquiry
When you contact us with an enquiry – either by visiting, telephoning or emailing one of our nurseries or by submitting an enquiry form via our website, we ask you to provide your name, email address and phone number as well as your child’s name and date of birth (if applicable) as well as details of your enquiry. If you visit one of our nurseries, we input this information into a form and submit it to our sales and marketing team so that we can follow up with you and respond to your query. The main purpose of requesting this information is so that we can contact you and respond to your query. If you choose to arrange a nursery viewing, we may also use your information to contact you to arrange and confirm the arrangements for the viewing. This is usually done by email, phone or text message. We will process your data for this purpose on the basis that we will be taking steps at your request prior to entering or possible entering a contract (to provide childcare services) with you.
If, after responding to your initial enquiry, we do not hear from you shortly thereafter, we will try and contact you again. Alternatively, we will contact you at any given point in the future if you ask us to. If we do not hear from you after our follow-up attempt, we will try and contact you one more time. We will process your data for this purpose on the basis that we will be taking steps at your request prior to entering or possibly entering into a contract (to provide childcare services) with you. If we do not hear from you following our second follow-up, we will delete the personal data that you provided to us during your initial enquiry and we will not contact you again unless you ask us to. We are required to use appropriate technical and organisational measures to ensure that your personal data is stored and deleted safely and securely.
If you do not become one of our customers but choose to opt-in to receiving marketing messages from us, we will from time to time use your contact information to send you marketing messages by email containing details of our services that may interest you. If you choose to opt-in to receiving marketing messages, you can opt-out at any time by clicking on the unsubscribe link on our marketing emails or by contacting us and notifying us that you no longer wish to receive marketing messages. If you are opt-in, the messages will be sent to you on the basis that you have provided your consent to receive them.
If you become our customer
If you become our customer, we will ask you to provide personal data that we require about you and your child/children to enable us to provide you with our services. We are required to use appropriate technical and organisational measures to ensure that the information you provide is stored and processed securely. We store manual and electronic information. We will only process your personal data in accordance with the law. We will also request relevant information from you such as your bank and other applicable financial details for the purposes of charging you for our services, collecting payment and, where applicable, processing refunds. We will process your data for this purpose on the basis that it will be necessary for us to perform our obligations under our contract (to provide childcare services) with you.
If you are an existing or previous customer, we may also, from time to time, use your contact information to send you marketing messages by email, with details of our services that we think you may be interested in. We will send these messages to you on the basis that it is within our legitimate interests to do so – unless you choose to opt out of receiving them. You can opt-out at any time by clicking on the unsubscribe link on our marketing emails or by contacting us and notifying us that you no longer wish to receive marketing messages. If you choose to opt out at any point, we will not send any marketing messages to you.
Sensitive (“special categories”) of personal data
In the course of providing our services, it may be necessary for us to store/process sensitive (known as “special categories” of data) personal data about you or your child. The GDPR defines special categories’ of data as personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation. During the course of carrying out our legitimate activities in the provision of childcare services, we may process some personal data pertaining to you and/or you child when required. This could include information about your child’s health for example. In addition, some of our nurseries are equipped with biometric scanners as part of the security system. This technology stores a record of a person’s fingerprint which they will require in order to access the building and different areas within a building. This helps us to keep children, customers, staff and our premises secure by restricting who has access. We will only process this category of data in accordance with the law.
Photographs & Video
We sometimes use photographs and videos for preparing and publishing promotional material and on our websites. We will only publish photographs and videos of your child with your consent. We request this consent in written form and you can withdraw it at any time. If you provide your consent, we will continue to use photographs and/or videos until you withdraw your consent.
Where is the information stored?
If you visit one of our nurseries or if you contact one of our nurseries by telephone, the personal data that you provide will be put onto a written enquiry form. Your information will then be submitted electronically to our sales and marketing team. If you contact us by email or submit an online enquiry via one of our websites, your information will be submitted directly and electronically to our sales and marketing team. Our sales and marketing team will then use the information as described above. Any written forms containing your personal data will be stored securely or otherwise disposed of safely and securely. We are required to use appropriate technical and organisational measures to ensure that your personal data is processed securely.
Does anyone else receive this information?
Your information will be stored securely within Thrive Childcare and Education. It may be shared between our different nursery locations within Thrive Childcare and Education. We will never give your personal data (or personal data pertaining to your child) to any third party without your permission or unless we are required to do so by law.
How long do we retain your information?
If you become our customer, we will retain the personal data that you provide for as long as is necessary. If you make an enquiry with us but do not become our customer, we will retain your personal data in accordance with the paragraph above entitled ‘When you contact us with an enquiry’.
What are Cookies?
Cookies are small text files stored on your device when you access most websites on the internet or open certain emails. Among other things, cookies allow a website to recognise your device and remember if you have been to the website before. We use the term cookie to refer to cookies and technologies that perform a similar function to cookies (e.g. tags, pixels, and web beacons).
Cookies on the website are used for many purposes including but not limited to:
- enabling a subscriber to register on the site be verified and to have such details remembered for later by utilising a subscriber login to access the Bertram Nursery Group services;
- enabling a subscriber to avail of the Thrive Childcare and Education services via the site;
- recognising your computer when you visit the site;
- improving the site and the site’s usability;
- analysing the use of the Company Thrive Childcare and Education services;
- administrating the site;
- preventing fraud and improving the security of the site
- to analyse the use of the services through analytics software such as Google
If you would like to opt out of being tracked by Google Analytics you can use the opt-out tool at: http://tools.google.com/dlpage/gaoptout.
We use the following cookies:
Strictly necessary cookies. These cookies are essential, as they enable a user to move around a website and use its features, such as accessing secure areas. Without these cookies, such as access to secure areas cannot be provided. These cannot be restricted or blocked.
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. These cookies don’t collect information that identifies you. All the information that these cookies collect is anonymous and is only used to improve how a website works. These can be restricted or blocked
Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences. These can be restricted or blocked
Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose. These can be restricted or blocked
To give you a better experience, we use first-party cookies and third-party cookies. A first party cookie is a cookie that we set when you directly visit our website. A third-party cookie is one that is placed on your device by a website from an address other than directly from us.
If you continue without changing your settings, we’ll assume that you are happy to receive all cookies our websites set. However, if you would like to, you can change your cookie settings at any time.
Instructions for blocking cookies using browser settings:
Internet Explorer 7 and 8 – https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
For other browsers and operating systems, consult your relevant help file.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
Learn more about cookies
More information about cookies can be found at: http://www.allaboutcookies.org
Internet Advertising Bureau: Guide to online advertising and privacy.
International Chamber of Commerce United Kingdom: ICC UK cookie guide
Changes to cookies policy
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
You have the right to request from us access to the personal data that we process about you. You have the right to ask us to rectify any data that we process about you that is inaccurate. You have the right to ask us to erase your personal data (“right to be forgotten”). You have the right to request restriction of the processing of your data that we undertake. You have the right request portability of your personal data. If we process data on the basis of your consent, you have the right to withdraw your consent at any time (although this will not affect the lawfulness of any processing which occurred on the basis of your consent prior to withdrawal).
How to contact us if you have a query about your personal data, this privacy notice or should you wish to make a complaint
If you have any queries regarding how we process your personal data, about anything in this privacy notice or if you wish to update your personal details, make a request in accordance with your rights or make a complaint about our handling of your personal data, please email us at [email protected] or write us at the address below:
Thrive Childcare and Education
Central Support Office
1 New Street
tel: 0131 285 1541
Where to make a complaint if you feel that your data has been misused
If you have a complaint regarding the way that we have handled your personal data, please contact us at the above address so that we can investigate your complaint. Once we have investigated your complaint, if you are still not satisfied with the outcome, you have the right to complain directly to the Information Commissioner’s Office at the address below. It is not necessary for you to complain directly to us before complaining to the Information Commissioner’s Office.
Information Commissioner’s Office Information Commissioner’s Office
Wycliffe House 45 Melville Street
Water Lane Edinburgh
Wilmslow, Cheshire EH3 7HL
SK9 5AF Tel: 0303 123 1115
Tel: 0303 123 1113 Email: [email protected]
Email: via online form at www.ico.org.uk
For further information about your rights and about how to complain, you can visit the ICO’s website at: www.ico.org.uk